We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is detail-oriented, highly responsive, and enjoys creating systems that support a thriving, inclusive community.

​​​

Job Type: Part-time

Pay: $24.00 per hour

Expected hours: 20 – 24 per week (with potential for additional hours during peak seasons)

Benefits:

• Casual dress

• Flexible schedule

• Work from home

​

Location: Remote (anywhere in B.C.), with preference given to candidates on South Vancouver Island who are able to work part-time from our Victoria office.​

​

Start date: February 2, 2026

​

DUTIES

• Manage day-to-day communications by email and phone, ensuring all inquiries are responded to within two business days.

• Oversee participant registration: maintain databases and spreadsheets, process online payments, and liaise with parents, sponsors, and participants.

• Track and organize expense forms, receipts, and financial data using tools such as QuickBooks Online and spreadsheets.

• Support planning and logistics for staff and volunteer training sessions.

• Coordinate camp logistics, including creating cabin, participant, and transport lists, managing inventories, and preparing sponsor thank-you materials.

• Manage all staffing and volunteer paperwork, including contracts and criminal record checks.

• Arrange travel bookings for staff and participants (ferries, group transport, etc.).

• Provide administrative support for board communications, reports, and event planning.

• Help foster supportive, inclusive communities that empower youth to challenge themselves and create positive change.

• Maintain organizational compliance and privacy standards, ensuring all program procedures and participant information are managed ethically and securely.

​

SKILLS

• Proficiency in Microsoft Office Suite and Google Workspace applications.

• Experience with registration or database management is an asset.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Demonstrated experience in office management or administrative roles with clerical experience preferred.

• Knowledge of office management procedures, including filing, proofreading, and calendar management

• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices.

• Strong time management skills with the ability to handle multiple priorities efficiently.

• Basic bookkeeping skills, including familiarity with QuickBooks or similar bookkeeping software, are preferred.

• Experience with youth programs or non-profit administration is an asset

​

Please submit your resume and a cover letter to director@theyes.ca by January 10, 2026. Applications will be reviewed on a rolling basis until the position is filled.

Join us in inspiring the next generation of leaders across British Columbia!
​